Job Summary

Provide procurement support for all assigned locations in accordance with company procedures and strategic goals. Assists with or performs the following duties: issuance of purchase orders; selects and negotiates with approved vendors and evaluates vendor reliability; obtains materials from suppliers at the lowest cost, with consideration to quality, reliability and urgency of need; schedules deliveries and follows up on orders to expedite delivery and shipment as needed. Knowledgeable in bid process and evaluations in order to establish best value contracts and outline agreements. Maintains records and files to ensure accurate and complete documentation. Set-up Vendor for use through vendor prequalification system and maintain vendor relations. Performs analytical tasks and industry research.

Minimum Qualifications

• Bachelors degree in related field (preferred) or 4 years of job-related experience in lieu of degree
• Experience with the development and execution of contracts and purchase orders
• Good analytical skills
• Strong communication skills 
• Computer Skills: SAP, Word, Excel, PowerPoint; GEP Smart or similar e-Procurement solution experience and Power BI preferred
• Valid driver's license
• Ability to obtain a Transportation Worker's Identification Credential (TWIC)
  

Job Duties

• Reviews customers’ requisitions and processes purchase orders in SAP to procure materials and services at the most favorable price consistent with requirements for quantity, quality, and delivery to support the refinery
• Creates and maintains non-complex contracts consistent with the requirements established by customers using specifications for products and/or scopes of work for services. Negotiates with qualified vendors for price, delivery and quality to establish contracts. Implements selective long term agreements based on vendor quality and value. Researches market conditions and performs value and quality analysis of each requirement. Identifies opportunities for strategic sourcing. Analyzes procurement patterns based on volume and cost to establish strategic contracts to provide overall cost benefits.
• Assists in the management of the supplier base by performing market analysis and research for evaluating and selecting new suppliers. Performs all tasks associated with management of the supplier population, including but not limited to communication with new/potential suppliers to discuss mutual interests and new opportunities. Actively participates in various vendor networking events. Participates in the evaluation and selection of potential suppliers through the pre-qualification and bidding process. Advises purchasing management and affected client groups of significant events affecting the normal supply of goods and services.
• Solicits formal and informal supplier bids for materials and services based on procurement procedures. Analyzes proposals and negotiate costs and terms and conditions to award the business fairly. Maintains complete and orderly bid files and documentation. Maintains the highest of ethical standards.
• Resolves a variety of purchasing issues/problems for both internal and external customers (i.e., unblocks invoices to secure payment for vendors, provides expediting services as necessary, disputes for "out of scope" changes, etc.)
• Supports special projects in response to various customer and management requests for one-of-a-kind projects
• Provides Procurement on-call support as necessary
• Job duties displayed above are not all-inclusive, site-specific responsibilities may be assigned

Job Duties II